Start Date: ASAP
Job Type: Administration
Location: Upper School - 3575 Main Highway, Coconut Grove, FL 33133
Please reference the position in the subject line of your email.
Description: Ransom Everglades School, a private institution with a public purpose, located in Coconut Grove, Florida, seeks a Director of Facilities and Operations to begin as soon as possible.
This is an exempt administrative position that reports to the Chief Financial Officer. The scope of the job includes providing and maintaining a safe and secure campus for the middle and upper schools, management of third party rentals and school-wide calendar scheduling. This position includes but is not limited to the following responsibilities.
Essential Duties and Responsibilities
Facilities Management:School Security and Safety:
Provide leadership, direction and control for the building and grounds maintenance functions and school security
Develop, formalize and implement both short-term and long-term plans, goals and objectives for the Facilities Department including security.
Responsible for the facilities operating budget, including the preparation, review and submittal to the CFO
Prepare five-year capital budget which is updated annually
Develop policies and procedures which successfully provide efficient and effective services
Supervise, control and direct Facilities Director toward meeting the goals of the department
Remain up-to-date on all government laws, rules and regulations which affect hazardous chemicals that are used, generated, handled, disposed or controlled by the school
Prepare written reports as required by the CFO, Head of School or Board of Trustees
Perform special projects as assigned by the CFO
Present a consistently positive approach to RE students and all other internal and external constituents at the school through a manner that is friendly, courteous, helpful and cooperative at all times
Maintain, update and implement the Crises Management Plan
Oversee school security and safety monitoring systems
- Serve as contact person with security and safety monitoring contractors
- Coordinate access for special events and rental on campus
- Arrange for repairs, purchases, etc., for security and safety alarm systems
- Oversee the planning for upgrades of security and monitoring systems
Coordinate School Life Safety Systems – Fire Alarm System, Crises Alarm System
- Oversee service contracts and maintenance
- Maintain service records
- Oversee the planning for upgrades to school life safety systems
Perform regular safety inspections
- Complete regular inspections with Director of Maintenance US and MS
Perform other Safety and Health inspections as needed
- Accompany insurance inspector on yearly insurance audits
- Accompany Health Inspector on annual and routine health inspections
Be primary person responsible for safety policies and procedures of the school’s facilities and grounds
Oversee the guard services on US and MS campuses
Oversee compliance with all federal, state and local regulatory requirements pertaining to our physical plant and grounds or use of them.
Manage records and files on applicable federal, state, county regulations
Manage records and files on applicable OSHA, EPA and Fire/Rescue regulations
Assure that we are in ADA compliance where applicable
Manage records updated on asbestos compliance and repairs needed and performed Third Party Rentals:
Responsible for all communications and rental agreements with third party rentals
Coordinates scheduling, setup, onsite supervision, security and breakdown of rentals.
School Operations and Scheduling:
Responsible for school-wide operational scheduling and management of calendar
Identifies conflicts and other operational issues and resolves them
Coordinates with Facilities and Maintenance Department on all operational activities of the school
Assume other responsibilities as requested to do so by the Head of School and/or the Chief Financial Officer.
BS or BA Degree
Minimum 10 years managing like-size facilities
Proficiency in Microsoft Excel and Word software
Strong interpersonal skills and strong communication skills
Strong proficiency in English (verbal and written)